Sons of the American Revolution
Empire State Society
Records, 1890-1992

SC22749

Quantity: 115 Boxes (30 cubic feet)
Access: Records are open to research upon signing an agreement concerning photoduplication and publication of contents
Acquisition: Received from the Empire State Society S.A.R., September 18, 2003
Processed by: Finding aid compiled by Aimee Morgan, Student Assistant, University at Albany, August 2004

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History and Organization Note:

The Sons of the American Revolution Empire State Society was organized on February 11, 1890 and legally incorporated in early 1895.  The Society’s official headquarters were maintained in New York City until 1981, when a Certificate of Change of Location shifted them to Schenectady.

The national Sons of the American Revolution (S.A.R.) was officially established as a union of existing state societies on April 20, 1889, the 100th anniversary of George Washington’s inauguration as the first president.  The first of these state societies, the Sons of Revolutionary Sires, began in California in 1875.  The Sons of the American Revolution  was chartered by an act of Congress on June 6, 1906. 

S.A.R. is a “lineage organization” open to men who can prove themselves direct descendants of individuals who provided qualifying service to the United States of America during the Revolutionary War.  Revolutionary War participants whose descendants qualify for S.A.R. membership include soldiers, sailors, and other military personnel; signers of the Declaration of Independence; members of a Committee of Safety or Correspondence; and members of any colonial legislature or congress. Potential members must document their connection to their Revolutionary War ancestor or prove that they are close relatives of a previously-accepted S.A.R. member.  In addition to proving their lineage, members must be citizens of good repute in the community and personally acceptable to the Society.  The original age requirement of 21 years was eventually lowered to 18; later, the Society created a special category of junior membership for individuals under the age of 18.  Applicants must be accepted by a state society in order to be members of the national Sons of the American Revolution

The goals of the Empire State Society are the same as those of the national organization.  These goals fall under three broad categories:  historical, patriotic, and educational.  Goals related to history include commemorating and providing memorials for the people and events of the American Revolution, preserving Revolutionary-era records, and supporting research and presentations on the period from 1750-1800.  The S.A.R.’s patriotic goals include inspiring the community with the founding principles of the United States, maintaining and extending the institutions of American freedom, carrying out the promises in the preamble to the U.S. Constitution, and honoring veterans.  Its educational goals include sponsoring essay and oration contests for high school students, informing the public about the Revolutionary War, and assisting with genealogical study.

Currently sixteen local chapters of the Empire State Society exist within three regions of New York State – Western, Central, and Metropolitan.  Affiliation with a local chapter is optional for individual members; members of the state Society without a local affiliation are referred to as members-at-large.

The Empire State Society is governed by a board of managers, which meets several times each year.  Statewide officers include the president, four regional vice-presidents, secretary, treasurer, registrar, chancellor, chaplain, and historian.

Scope and Content Note:

This collection provides evidence of statewide and local S.A.R. activity in New York State.  It is organized into seven series:  Administrative Records, Financial Records, Correspondence, Membership Records, Ancestor Card Files, Chapter Records, and Awards, Newsletters, and Miscellaneous Files.

The first series, Administrative Records, includes the incorporation papers of the Empire State Society, constitutions and by-laws, yearbooks, and policy and procedure documents.  There are extensive files of minutes from board of managers meetings and annual meetings.  Also included are copies of the society’s annual reports to the national S.A.R. from 1973 through 1981.

The second series, Financial Records, includes treasurer’s reports, correspondence, and other treasury documents.  There are records of annual dues payments by members, as well as bank records and tax documents.

The third series consists of society correspondence, both incoming and outgoing, produced from 1931 to 1992.  Although correspondence appears in many files throughout this collection, this series consists of chronological correspondence files maintained separately.  Most outgoing correspondence was produced by society officers.

The fourth series, Membership Records, consists of several subseries.  The bulk of the series consists of approved membership applications.  Most of these applications are in bound volumes; each volume contains between 100 and 300 applications.  The applications are arranged by state membership number, which is a unique number assigned to each member at the time his application was approved.   There are also two boxes of bound membership registers.  These registers list each member in membership number order, along with data such as mailing address, date of first membership, and date of death or withdrawal from the society.  Another subseries is the membership card file.  The cards in this collection duplicate information that is found in the membership applications and membership registers; however, since it is organized alphabetically by member’s last name, it allows for easy searching for individual members in cases where the state membership number is not known.  Other membership files found in this collection include membership rosters, lists of member transfers to and from other state societies, information on resignations and suspensions, lists of life members and dues-exempt members, and obituaries and death notices of members.

The fifth series is the ancestor card file.  Compiled from genealogical information listed on membership applications, this file consists of one card for each Revolutionary War ancestor claimed by a society member.  Each card contains basic biographical data, including dates of birth and death, when known.  The cards also list the membership numbers of each society member who has traced his lineage to that ancestor.  This allows for easy cross-reference to the membership applications, where more complete genealogical information and narrative descriptions of ancestors’ war service may be found.

Records of local chapters comprise the sixth series.  There are rosters listing members by chapter and folders for many individual chapters, including some which are no longer active.  Also included is some information on multi-chapter conferences and meetings held by the Central and Western regions.

The final series contains files on newsletters, awards, and miscellaneous society projects and events.  The newsletter files are fairly scant, with few issues of the official S.A.R. newsletter.  Awards included in this series are the Patriot Medal, the Good Citizenship Medal, and the ROTC Medal.  This series also contains files on the Society’s property in the Village of Larchmont, the Odell House project, and the society’s registry of Revolutionary War veteran grave sites.

Overall, this collection provides extensive documentation of the organization and administration of the Empire State Society.  Information on member lineage and Revolutionary War ancestors also makes it a valuable genealogical resource.

Box and Folder List:

Series I: Administrative Files, 1895-1988

Box Folder Contents
1 1 Certificate of Incorporation, 1895
1 2 Incorporation Documents, 1895-1953
1 3 Certificate of Change of Location, 1981
1 4 Yearbook, 1908-1909
1 5 Yearbook, 1911-1912
1 6 Constitution and Signatures, 1890
1 7 Constitution and By-laws, 1940
1 8 Constitution and By-laws, 1961
1 9 Constitution and By-laws, 1982
1 10 National Charter, Constitution and By-laws, 1967
1 11 National Charter, Constitution and By-laws, 1976
1 12 Constitution, Amendments, 1962
1 13 Constitution, Amendments, 1965
1 14 Constitution, Proposed Amendments, 1963
1 15 Constitution, Proposed Amendments, 1966
1 16 Constitution, Proposed Amendments, 1980
1 17 Memorandum on Records and Procedures, 1965
1 18 Manual of Procedure, 1971
1 19 Guidelines and Procedures for State Presidents
1 20 S.A.R. Protocol, 1979
1 21 National Annual Congress Papers, 1942-1963
1 22 National Annual Congress Papers, 1969-1971
1 23 National Trustees’ Meeting, Minutes, 1982
1 24 Board of Managers, Meeting Minutes, 1933
1 25 Board of Managers, Meeting Minutes, 1938
1 26 Board of Managers, Meeting Minutes, 1939
1 27 Board of Managers, Meeting Minutes, 1940
1 28 Board of Managers, Meeting Minutes, 1943
1 29 Board of Managers, Meeting Minutes, 1944
1 30 Board of Managers, Meeting Minutes, 1945
1 31 Board of Managers, Meeting Minutes, 1946
1 32 Board of Managers, Meeting Minutes, 1947
1 33 Board of Managers, Meeting Minutes, 1948
1 34 Board of Managers, Meeting Minutes, 1949
1 35 Board of Managers, Meeting Minutes, 1950
1 36 Board of Managers, Meeting Minutes, 1951
1 37 Board of Managers, Meeting Minutes, 1952
1 38 Board of Managers, Meeting Minutes, 1953
1 39 Board of Managers, Meeting Minutes, 1954
1 40 Board of Managers, Meeting Minutes, 1956
1 41 Board of Managers, Meeting Minutes, 1957
2 1 Board of Managers, Meeting Minutes, 1958
2 2 Board of Managers, Meeting Minutes, 1961
2 3 Board of Managers, Meeting Minutes, 1962
2 4 Board of Managers, Meeting Minutes, 1963
2 5 Board of Managers, Meeting Minutes, 1964
2 6 Board of Managers, Meeting Minutes, 1965
2 7 Board of Managers, Meeting Minutes, 1966
2 8 Board of Managers, Meeting Minutes, 1967
2 9 Board of Managers, Meeting Minutes, 1968
2 10 Board of Managers, Meeting Minutes, 1969
2 11 Board of Managers, Meeting Minutes, 1970
2 12 Board of Managers, Meeting Minutes, 1971
2 13 Board of Managers, Meeting Minutes, 1972
2 14 Board of Managers, Meeting Minutes, 1973
2 15 Board of Managers, Meeting Minutes, 1974
2 16 Board of Managers, Meeting Minutes, 1975
2 17 Board of Managers, Meeting Minutes, 1976
2 18 Board of Managers, Meeting Minutes, 1977
2 19 Board of Managers, Meeting Minutes, 1978
2 20-21 Board of Managers, Meeting Minutes, 1979
2 22 Board of Managers, Meeting Minutes, 1980
2 23 Board of Managers, Meeting Minutes, 1981
2 24 Board of Managers, Meeting Minutes, 1982
2 25 Board of Managers, Meeting Minutes, 1984
2 26 Board of Managers, Meeting Minutes, 1985
2 27 Board of Managers, Meeting Minutes, 1986
2 28 Board of Managers, Meeting Minutes, 1987
2 29 Board of Managers, Meeting Minutes, 1988
3 1 Board of Managers, Meetings, Order of Business
3 2 Annual Meeting, Minutes, 1897
3 3 Annual Meeting, Minutes, 1924, 1942-1944, 1946
3 4 Annual Meeting, Minutes, 1947-1964
3 5 Annual Meeting, Minutes, 1965-1971
3 6 Annual Meeting, Minutes, 1980-1983
3 7 Annual Report, 1971
3 8 Annual Report, 1972
3 9 Annual Report, 1973
3 10 Annual Report, 1974
3 11 Annual Report, 1975
3 12 Annual Report, 1976
3 13 Annual Report, 1977
3 14 Annual Report, 1978
3 15 Annual Report, 1979
3 16 Annual Report, 1980
3 17 Annual Report, 1981
3 18 Annual Report, 1982
3 19 Annual Report, 1983
3 20 Report of the Vice President, 1969
3 21 Standing Committees, 1979-1980
4 1 Minutes, 1891-1897
5   Minutes, Bound Volumes, 1906-1911
5   Minutes, Bound Volumes, 1912-1917
6   Minutes, Bound Volumes, 1918-1921
6   Minutes, Bound Volumes, 1922-1932
7   Minutes, Bound Volumes, 1932-1945
8   Minutes, Bound Volumes, 1945-1951
8   Minutes, Bound Volumes, 1951-1957
9   Minutes, Bound Volumes, 1956-1962
10   Annual Meeting Notices, Bound Volume, 1908-1945

Series II: Financial Records, 1915-1987

Box Folder Contents
11 1 Treasurer’s Reports, 1915
11 2 Treasurer’s Reports, 1940s
11 3 Treasurer’s Reports, 1950-1961
11 4 Treasurer’s Reports, 1972-1973
11 5 Treasurer’s Reports, 1974-1980
11 6 Treasury Documents, 1972
11 7 Treasury Documents, 1973
11 8 Treasury Documents, 1974
11 9 Treasury Documents, 1975
11 10 Treasury Documents, 1976
12 1 Treasury Documents, 1978
12 2 Chapter Treasurers, Roster, 1971
12 3 Treasury Correspondence
12 4 Duties of the Treasurer
12 5 Dues, 1975
12 6 Dues, 1976
12 7-9 Dues, 1977
12 10 Dues, 1979
12 11 Dues, 1980
12 12 Dues, Miscellaneous
12 13 Dues, Correspondence
12 14 Dues, Notices
12 15 Dues, Paying Members by Chapter
12 16-17 Petty Cash, Receipts
13 1 Bank Deposits
13 2 Bank Signatures and Account Data
13 3 Cash Receipts and Cash Disbursements, 1956-1957
13 4 Taxes, Federal
13 5 Taxes, New York City
13 6 Taxes, New York State Unemployment
13 7 Tax Exempt Forms
13 8 Tax Exempt Organization Certification Forms
13 9 Certificate of Type of Not-for-Profit Corporation, 1973
13 10 Revised Schedule of Fees, 1972
13 11 Unemployment Benefits, Experience Rating Changes
13 12 Budget Statements, 1984-1987
13 13 Insurance
13 14 Bonds and Capital Investments
13 15 Financial Problems Report, 1958
13 16 Investment Accounts, 1971
13 17 Expense Account 1985-1986
14   Financial Ledger, 1930-1947

Series III: Correspondence, 1931-1992

Box Folder Contents
15 1 1931
15 2 1933
15 3 1934
15 4 1935
15 5 1941
15 6 1944
15 7 1951
15 8 1953
15 9 1954-1961
15 10 1967
15 11 1969
15 12 1970
15 13 1971
15 14 1972
15 15 1973
15 16 1974
15 17 1975
15 18 1976
15 19 1977
15 20-21 1978
15 22 1979
15 23 1980
15 24 1981
15 25 1982
16 1-2 1983
16 3 1984
16 4 1985
16 5 1986
16 6-8 1987
17 1-2 1988
17 3-4 1989
17 5-6 1990
17 7 1992

Series IV: Membership Records, 1890-1990

Box Folder Contents
18   Applications, Members 1-200
19   Applications, Members 201-400
20   Applications, Members 401-600
21   Applications, Members 601-800
22   Applications, Members 801-1000
23   Applications, Members 1001-1200
24   Applications, Members 1201-1400
25   Applications, Members 1401-1600
26   Applications, Members 1601-1800
27   Applications, Members 1801-2000
28   Applications, Members 2001-2200
29   Applications, Members 2201-2400
30   Applications, Members 2401-2600
31   Applications, Members 2601-2800
32   Applications, Members 2801-3000
33   Applications, Members 3001-3200
34   Applications, Members 3201-3400
35   Applications, Members 3401-3600
36   Applications, Members 3601-3800
37   Applications, Members 3801-4000
38   Applications, Members 4001-4200
39   Applications, Members 4201-4400
40   Applications, Members 4401-4600
41   Applications, Members 4601-4800
42   Applications, Members 4801-5000
43   Applications, Members 5001-5200
44   Applications, Members 5201-5400
45   Applications, Members 5401-5700
46   Applications, Members 5701-6000
47   Applications, Members 6001-6300
48   Applications, Members 6301-6600
49   Applications, Members 6601-6800
50   Applications, Members 6801-7000
51   Applications, Members 7001-7200
52   Applications, Members 7201-7400
53   Applications, Members 7401-7600
54   Applications, Members 7601-7800
55   Applications, Members 7801-8000
56   Applications, Members 8001-8200
57   Applications, Members 8201-8400
58   Applications, Members 8401-8600
59   Applications, Members 8601-8800
60   Applications, Members 8801-9000
61   Applications, Members 9001-9200
62   Applications, Members 9201-9400
63   Applications, Members 9401-9600
64   Applications, Members 9601-9800
65   Applications, Members 9801-10000
66   Applications, Members 10001-10100
67   Applications, Members 10101-10200
68   Applications, Members 10201-10400
69   Applications, Members 10401-10600
70   Applications, Members 10601-10800
71   Applications, Members 10801-11000
72   Applications, Members 11001-11100
73   Applications, Members 11101-11200
74   Applications, Members 11201-11300
75   Applications, Members 11301-11500
76   Applications, Members 11501-11700
77   Applications, Members 11701-11900
78   Applications, Members 11901-12000
79   Applications, Members 12001-12100 (unbound)
80-81   Supplemental Application Papers
82   Miscellaneous papers removed from applications #11001-11300
83   Miscellaneous Membership Applications
84   Membership Registers, Bound, Members 1-2000
84   Membership Registers, Bound, Members 2001-4000
84   Membership Registers, Bound, Members 4001-6020
85   Membership Registers, Bound, Members 6021-8000
85   Membership Registers, Bound, Members 8001-10000
86   Membership Card File, A-Chap
87   Membership Card File, Char-E
88   Membership Card File, F-Hill
89   Membership Card File, Hillm-Loom
90   Membership Card File, Loop-Pep
91   Membership Card File, Per-Sk
92   Membership Card File, Sm-Warb
93   Membership Card File, Ward-Z
94   Membership Card File, Miscellaneous
95   Membership Card File, Miscellaneous
96 1-2 Membership Approvals and Status Changes, 1960-1961
96 3-4 Membership Approvals and Status Changes, 1961-1962
96 5 Membership Approvals and Status Changes, 1963-1965
96 6-7 Membership Approvals and Status Changes, 1968-1972
97 1 Membership Approvals and Status Changes, 1972-1973
97 2 Membership Approvals and Status Changes, 1973-1976
97 3 Membership Approvals and Status Changes, 1985
97 4 Membership Committee Reports
97 5 Membership Requests, Correspondence
97 6-9 Miscellaneous Transmittal Forms and Approval Forms
97 10-13 Reinstatements
98 1 Reinstatements
98 2 Transfers, In
98 3 Transfers, Out
98 4 Transfers, Within
98 5 Notice of National Approvals to Chapters, 1971-1972
98 6 Supplemental Applications
98 7 Resignations
98 8 Member List
98 9 New Member Lists, 1969-1971
98 10 New Member Lists, 1982-1983
98 11 Exempt Members
98 12 Life Members
98 13 Life Members, Roster, 1970
98 14 Member Roster Report, 1970-1971
98 15 Members at Large Rosters
98 16 Suspended Members
98 17 Registrar’s Reports
98 18 Membership Committee Report, 1972-1973
98 19 Membership Records, Corrections, 1972-1973
98 20 Address Changes
98 21 Obituaries and Death Notices
98 22 Membership Cards
98 23 Miscellaneous Application Forms
99 1 Membership List, 1981
99 2-7 Supplemental Applications and Related Documents
99 8 Application Worksheets

Series V: Ancestor Card File

Box Folder Contents
100   A-B
101   C-Di
102   Do-G
103   H-J
104   K-Mo
105   Mu-Ri
106   Ro-S
107   T-Wh
108   Wi-Z

Series VI: Chapter Records, 1896-1986

Box Folder Contents
109 1 Chapter Rosters, 1971
109 2 Chapter Rosters, 1973
109 3 Chapter Rosters, 1974
109 4 Chapter Rosters, 1978
109 5 Chapter Rosters, 1986
109 6 Chapters, Admiral George Brown Capital District
109 7 Chapters, Binghamton
109 8-9 Chapters, Buffalo
109 10 Chapters, Columbia County
109 11 Chapters, East Hampton (inactive)
109 12 Chapters, Fort Johnstown
109 13 Chapters, French
109 14 Chapters, General Israel Putnam
109 15 Chapters, General William Floyd
109 16 Chapters, Huntington
109 17 Chapters, Jamestown (inactive)
109 18 Chapters, Lemuel Cook (inactive)
109 19 Chapters, Long Island
109 20 Chapters, Mohawk Valley
109 21 Chapters, Monroe (inactive)
109 22 Chapters, Newton Battle
109 23 Chapters, New York
109 24 Chapters, Niagara Falls
109 25 Chapters, Olean (inactive)
109 26 Chapters, Oriskany Battle
109 27 Chapters, Oswego County (inactive)
110 1 Chapters, Rochester
110 2 Chapters, Saratoga
110 3 Chapters, Schenectady (inactive)
110 4 Chapters, Staten Island (inactive)
110 5 Chapters, Stone Arabia Battle
110 6 Chapters, Stony Point
110 7 Chapters, Syracuse
110 8 Chapters, Temple Hill (Newburgh) (inactive)
110 9 Chapters, Tompkins County
110 10 Chapters, Van Dyck (inactive)
110 11 Chapters, Watertown
110 12 Chapters, Westchester
110 13 Central New York Chapters, Annual Conference, 1951
110 14 Western New York Chapters, Constitution and By-laws, 1933
110 15 Western New York Chapters, Meetings, 1933
110 16 Western New York Chapters, Annual Conference, 1944, 1947, 1949
110 17 Western New York Chapters, Annual Conference, 1951
110 18 Western New York Chapters, Annual Conference, 1952
110 19 Western New York Chapters, Annual Conference, 1953
110 20 Western New York Chapters, Annual Conference, 1957
110 21 Society/Chapter Relations, Meeting, 1933
111   Gansevoort/Willett Chapter, Formation and Minutes, 1896
111   Western New York Regional Group Chapters, Minutes, 1933-1935
112   Col. Cornelius Van Dyck Chapter, Charter, Constitution, By-laws, Member  
  Roster, 1918
112   Long Island Chapter History, 1937-1958

Series VII: Newsletters, Awards, Events, and Projects

Box Folder Contents
113 1 Newsletters
113 2 “The Correspondent” newsletter
113 3 News from the President General
113 4 “The Pangburn Letter” newsletter
113 5 S.A.R. Magazine, Changes and Updates
113 6 Basic Documents Committee
113 7 Law Enforcement Committee
113 8 Good Citizenship Bronze Medals
113 9 Good Citizenship Gold Medals
113 10-11 Good Citizenship Medal Awards, Blank
113 12 Paul K. Addams Membership Award
113 13 Patriot Medal Forms
113 14 Patriot Medal Awards and Blank Forms
113 15 ROTC Medals
113 16 Acceptance Notification Forms, Blank
113 17 Address Labels
113 18 Advertisers and Mailing Service Correspondence
113 19 Annual Dinner Invitations
113 20 Bill of Rights Commemorative Society
113 21 Census Documents
113 22 Children of the American Revolution
113 23 Commemorative Stamp, U.S. Constitution
113 24 Election Forms
113 25 General Notes / Practice Sheets
113 26 Grave Marker File
113 27-28 Grave Registry, A-J
114 1-2 Grave Registry, K-Z
114 3 Historical Dates
114 4 Hoyt Family Records
114 5 Illinois Society Membership Applications
114 6 Insignia
114 7 Landmarks
114 8 Letterhead Dispute, Correspondence and Documents
114 9 Library Materials, Preservation
114 10 Maps / Directions
114 11 Maps, Historical
114 12-13 Meeting / Event Notices
114 14 Merchandise Catalogs and Mail Solicitations
114 15 Merger Correspondence, S.A.R. and Sons of the Revolution
114 16 Odell House Agreement, Correspondence
114 17 Odell House Report
114 18 Officer and Manager Rosters
114 19 Officer Directory, 1971
114 20 Officer Nominations, 1979-1980
114 21 Oration Contest
114 22 Order Forms, Printed History of National Society
114 23 Personnel Papers
114 24 Press Releases
114 25 Resolutions
114 26 Returned Mail Instructions
114 27 Sample Letterheads, 1969-1981
114 28 Sheet Music
114 29 Statements, S.A.R. Members
114 30 Telephone Numbers
114 31 UNESCO Issues
115 1 Book Excerpts
115 2 Daughters of the American Revolution Magazine, Excerpts
115 3 Chapter Declaration Forms, Blank
115 4 Historical Documents, Copies
115 5-8 Larchmont Property Documents
115 9 Daughters of the American Revolution, Membership Applications
115 10 Membership Applications, New Jersey Society
115 11 Membership Kit, National Society
115 12 Membership Kit, Virginia Society
115 13 Newspaper Articles
115 14 Winter Family Documents
Last Updated: June 17, 2009