New York State Association of City and Village Clerks
Records, 1953-2012; bulk, 1982-2012

SC20324

Quantity: 2 boxes (0.50 cubic ft.)
Access: Open to research
Acquisition: Gift of the New York State Association of City and Village Clerks, July 1987; accretions received September 1987, October 1987, October 2007,  June 2009, and May 2012
Processed By: Kayleigh Paster, University at Albany, Student Assistant, June 2014

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Historical Note:

The New York State Association of City and Village Clerks (NYSACVC) was founded in 1908 by Frank L. Fonda, City Clerk of Schenectady, New York, to represent clerks serving elected officials and communities in the state of New York. The association works to improve the services provided by its members and to promote cooperation between them. It also works to provide members with educational opportunities. As a part of this effort, the association publishes educational material and holds training sessions and workshops. It is affiliated with the New York State Conference of Mayors and the International Institute of Municipal Clerks.

Scope and Content Note:

The records of the New York State Association of City and Village Clerks consist chiefly of meeting minutes and issues of the association’s newsletter, The Bulletin. While the records as a whole span the years 1953 to 2012, most of the records date from 1982. The collection also includes handbooks, a 1987 directory of members, a copy of the association’s certificate of incorporation, budgets, a pamphlet from a training event, and correspondence addressed to members regarding advertising in The Bulletin.

The minutes for the meetings of the association’s executive committee cover the years 1983 to 1987 and 2003 to 2011, while minutes from the annual meetings cover the years 1985 to 1986 and 2004 to 2010. The minutes include information on the general business of the association, as well as discussions about scholarships, publications, membership reports, financial records, nominations for lifetime memberships, committee reports, and drafts of resolutions. 

The association’s newsletter, The Bulletin, features current events and news about the association’s members as well as articles about laws and issues that have an impact on the clerks and their work. It also features news relating to the International Institute of Municipal Clerks, an affiliate of the association.  

There is almost a complete run of all issues from 1982 to 2012 included with these records. The largest gap occurs about 1984-1985. There are also three scattered issues that were published prior to 1982 that have been included as well. These early examples of The Bulletin where printed in 1953, 1956, and 1966.

Box and Folder List:

Box Folder Description
    Meeting Minutes
1 1 Executive Committee
  1. September 29, 1983
  2. February 24, 1984-September 13, 1984
  3. February 22, 1985-July 27, 1985
  4. January 10, 1986-October 3, 1986
  5. January 23, 1987-April 24, 1987
1 2 Executive Committee
  1. June 19, 2003-November 16, 2003
  2. April 29, 2004-November 14, 2004
  3. April 28, 2005-November 13, 2005
  4. April 27, 2006-November 12, 2006
  5. February 25, 2007-November 18, 2007
1 3 Executive Committee
  1. February 24, 2008-November 9, 2008
  2. February 22, 2009-November 8, 2009
  3. February 21, 2010-November 14, 2010
  4. February 27, 2011-November 20, 2011
1 4 Annual meeting
  1. October 2, 1985; two copies, one contains minutes for the executive committee meeting of October 3, 1985
  2. October 2, 1986
  3. September 18, 2003
  4. September 21, 2004
  5. September 22, 2005
  6. October 3, 2006
  7. September 20, 2007
  8. September 16, 2008
  9. September 23, 2009
  10. September 21, 2010
    Organizational
1 5 Copy of Certificate of Incorporation, August 14, 1986
    Financial
2 1 Budgets
  1. 1985-1986 fiscal year
  2. 1986-1987 fiscal year
    Correspondence
2 2 Correspondence found in the Winter 1986 volume of The Bulletin
  1. Richard A. Falanka and Leonard M. Verrastro to NYSACVC members, February 1, 1986; includes sample cover letter and blank advertising contract
    Publications
1 Binder Directory, 1987; contains constitution, by-laws, and supplements 1 through 8
1 Binder Handbook for Village Clerks, September 30, 1985
1 Binder City Clerks Handbook, 1985
2 3 Annual Report, 1986-1987 (2 copies)
2 3 Pamphlet, 32nd Annual Fall Training School for City and Village Officials, October 6-8, 1987
2 4 The Bulletin
  1. Bulletin,March, 1953
  2. Clerks and Treasurers Bulletin, 1956
  3. [The Bulletin], December 1966
2 5 The Bulletin, 1982
  1. Fall 1982
2 6 The Bulletin, 1983
  1. Winter 1983
  2. Spring 1983
  3. Summer 1983
  4. Fall 1983
2 7 The Bulletin, 1984
  1. Winter 1984
  2. Spring 1984
  3. Summer 1984
2 8 The Bulletin, 1985
  1. Fall 1985 (2 copies)
  2. Winter 1985
2 9 The Bulletin, 1986
  1. Winter 1986 (2 copies)
  2. Spring 1986
  3. Summer 1986
  4. Fall 1986 (2 copies)
2 10 The Bulletin, 1987
  1. Spring 1987 (2 copies)
  2. Summer 1987 (2 copies)
  3. Summer 1897; second Summer edition (2 copies)
  4. Fall 1987
2 11 The Bulletin, 1988; includes Winter 1989
  1. Winter 1988
  2. Spring/Summer 1988
  3. Summer/Fall 1988
  4. Fall/Winter 1988-1989
2 12 The Bulletin, 1989
  1. Spring/Summer 1989
  2. Summer/Fall 1989
  3. Fall/Winter 1989
2 13 The Bulletin, 1990
  1. Spring/Summer 1990
  2. Summer/Fall 1990
2 14 The Bulletin, 1991
  1. Spring/Summer 1991
  2. Summer/Fall 1991
  3. Fall 1991
2 15 The Bulletin,1992
  1. Winter 1992
  2. Spring 1992
  3. Summer 1992
  4. Fall 1992
2 16 The Bulletin, 1993
  1. Winter 1993
  2. Spring 1993
  3. Summer 1993
  4. Fall 1993
2 17 The Bulletin, 1994
  1. Winter 1994
  2. Spring 1994
  3. Summer 1994
  4. Fall 1994
2 18 The Bulletin, 1995
  1. Winter 1995
  2. Spring 1995
  3. Summer 1995
  4. Fall 1995
2 19 The Bulletin, 1996
  1. February 1996
  2. June 1996
  3. August 1996
  4. December 1996
2 20 The Bulletin, 1997
  1. March 1997
  2. July 1997
  3. December 1997
2 21 The Bulletin, 1998
  1. Spring 1998
  2. Summer 1998
  3. November 1998
2 22 The Bulletin, 1999
  1. February 1999
  2. May 1999
  3. August 1999
  4. December 1999
2 23 The Bulletin, 2000
  1. June 2000
  2. August 2000
2 24 The Bulletin,  2001
  1. January 2001
  2. May 2001
  3. August 2001
  4. November 2001
2 25 The Bulletin, 2002
  1. February 2002
  2. May 2002
  3. August 2002
  4. November 2002
2 26 The Bulletin, 2003
  1. March 2003
  2. May 2003
  3. August 2003
  4. December 2003
2 27 The Bulletin, 2004
  1. March 2004
  2. May 2004
  3. December 2004
2 28 The Bulletin, 2005
  1. April 2005
  2. August 2005
2 29 The Bulletin, 2006
  1. January 2006
  2. May 2006
  3. September 2006
2 30 The Bulletin, 2007
  1. Winter 2007
  2. Summer 2007
  3. Fall/Winter 2007
2 31 The Bulletin, 2009
  1. Fall/Winter 2009
  2. Spring/Summer 2009
2 32 The Bulletin, 2010
  1. Winter 2010
  2. Spring 2010
  3. Summer/Fall 2010
2 33 The Bulletin, 2011
  1. Winter 2011
  2. Spring 2011
  3. Summer/Fall 2011
2 34 The Bulletin, 2012
  1. Winter 2012
Last Updated: October 1, 2014