Public Library Construction Grant Program 2014-2017

An appropriation of $14 million in capital funds for public library construction has been included in the 2014 State Budget.

The application procedure for the 2014-2017 construction grant program will be an online process.  All grant application forms will be found on the construction grant program online portal and must be submitted through the web-based application portal.  Please go to the Online Grant System Account Registration Formexternal link opens in a new window to register to receive a user name and password to access the online grant application system. You will need a user name and password to submit an application.

NOTE: The deadline for submission of applications from the systems to the State Library is 5:00 p.m., Thursday, October 16, 2014. However, each public library system will set their own deadlines for member libraries to submit applications to allow sufficient time for system review and system board approval. Please contact your public library system to find out their due date.

Please note that libraries who received a construction grant award in any previous year are eligible to apply for funding in 2014-2017, even if the project for which previous funding was received is not yet complete. However, a library cannot receive funding for the same project more than once.  The project for which funding is being requested in 2014-2017 must be separate and distinct from any project(s) previously funded.

Local libraries must work with their library system and submit all application materials to the system. The deadline for receipt of applications is set by each library system. The State Library encourages libraries to contact their system as soon as possible to let the system know if the library plans to apply for a construction grant.

Libraries may apply for a construction grant that could fund up to 75 percent of a project. The minimum grant award is $2,500 for a minimum total project cost of $5,000. No award will be made for any project with a total cost of less than $5,000. There is no maximum award, but the amounts of the awards will depend on the number of project applications received and the total funding available to the library system.

Eligible project activities and expenditures include acquisition (purchase of a site and/or an existing building suitable for conversion to library purposes; see 90.12), construction, and renovation or rehabilitation of a facility. Routine maintenance is not fundable.

Other application/project criteria:

  • Libraries with multiple buildings may submit more than one application, but only one application per building.
  • Approved projects must start within 180 days of approval.
  • Projects that are not entirely completed at the time of application to the library system are eligible for funding.

The grant program period is July 1, 2014, through June 30, 2017. Only expenditures made after July 1, 2014, are eligible expenditures for funds awarded as part of this grant. However, match funds expended on the project between January 1 – June 30, 2014, may be included as part of the total project cost. Libraries may use local, state, or federal public funds, private funds, or a combination of funds from those sources for the required certification of available funds to pay for the cost of the project, minus the award amount.

Libraries will receive three payments: an initial payment of 50 percent after January 1, 2015, pending final approval of the application if not rendered prior to that date; a second payment of 40 percent after April 1, 2015; and a final payment of 10 percent upon project completion and receipt in the State Library of an approvable completion report. Libraries have until June 30, 2017, to complete their projects, provided they have completed and submitted a progress report to the Division of Library Development requesting an extension for a third year.

If you have questions about the construction grant program or application procedure, please contact your public library system.

Library System Allocation Chart for FY 2014-2017 -- updated with 2010 Census figures -- DRAFT

Grant Program Guidelines and Instructions -- DRAFT

Frequently Asked Questions

Checklist

New ADA Requirements and Information

State Historic Preservation Office (SHPO) Approval Documentation

Environmental Assessment Form Information

Smart Growth Form Information

Reduced Match Justification Form (in MS Word [Word document icon k] | .PDF [PDF icon k]) updated forms to come

Statutory Basis for public library construction grant funds:

Payee Form (in MS Word [Word document icon 92k] | .PDF [PDF icon 155k])

Library systems should contact Lynne Webb with questions about the application deadlines, requirements and materials.

Last Updated: June 30, 2014 -- asm